Reduce the chance of Barriers in General Communications
To reduce the chance of barriers in your general communications can include how you talk to people. When talking to someone from another country who do not speak your language it is important to talk slowly and use simple terms so it is easier for them to understand. Hand signals and pictures can also help them learn the language and to understand.
These rules can also be used when talking to someone with a hearing impairment as they will need you to talk slowly, clearly and at a high enough volume so they hear and understand what you are saying. The language you use can also be a barrier. For this reason you must remember who you are talking to remember what type of language to use when talking with that person.
If talking to friends then it is preferred to use slang and jokes whereas if talking to a client or another employee then using the language you use with your friends could be a barrier as people may not understand what you are saying. It is important when talking to professionals to use proper English and act professional or else it could make you and the company you work for seem unprofessional.
In conclusion there are a number of ways in which you can reduce the chance of barriers happening when communicating with others. The main way it to always remember who you are talking to and remember the language you use when talking to these people. Remember who your audience is and try to best suit them. Think about people from other countries who do not speak English. Think about people who have special requirements such as people with hearing impairments or sight problems will have different needs than other people you are talking to.
Reduce the chance of barriers in interpersonal communication
Interpersonal skills is the way you communicate but not with words. Interpersonal skills include body language, facial expressions, ect. Barriers that can affect your interpersonal skills include distractions. Distractions happening around you while you are trying to communicate with others could stop the person from fully concentrating on what you are trying to say. To reduce the chance of this happening, insure the place where you are communicating is somewhere quiet where the chances of distractions are minimal.
The way you hold yourself and the expression on your face while communicating can also become a possible barrier if you let it. Be sure that you try to seem interested in what you and the person you are communicating with is saying. Try to remember to nod and pay attention to what they are saying.
Hand gestures can be distracting when trying to pay attention to what someone is saying although they can some times help put your point across. Try to minimise your hand movements so that they are not distracting and take away from what you are trying to say.
In conclusion there are a number of barriers that can have an effect on your interpersonal skills. It is important to minimise distractions around you as well as distractions such as hand movements so that it does not make it harder for you to communicate with someone else. You must also seem interested, nod and remember to show the other person you are listening to them or they will think that you are not interested in what they are saying.
Reduce the chance of barriers in written communication
When communicating through writing there are a number of barriers that could affect the communication. These barriers include spelling and grammar as well as the way you layout the form of communication.
When writing to someone you need to make sure that all the spelling and grammar in the message is correct. If there are mistakes this could mean that people will misunderstand the message or not understand it at all. Ways to reduce this from happening is to run a spell check on your work as well as reading over it to check for any mistakes that the computer did not pick up on.
The format of the message can also be a potential barrier as it if the paragraphs aren’t broken up then it may make it harder for people to read as it will just be line after line of writing and may become confusing for some people to read. This could especially be a problem for someone with a sight problem as the words may become mixed up for them.
In conclusion, when writing a form of communication it is important to spell check and read over the work to ensure everything is right as spelling or grammar mistakes may confuse some people. It is also important to remember the format and to space your message out properly as this can be a problem for some people who may have a sight problem.
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